Holding audio conferencing requires basic preparation like installation of necessary equipments. It is the onetime process which moves one and the later attempts to arrange audio conferencing is just a part of the strategy which the management would explore for better functioning of workstation. Basic needs are to keep abreast of the various features of audio conferencing and to ensure that the technicalities are kept updated every time such conferences are done. The planning would be by using the dedicated dial-in numbers to guaranteeing that only appropriate codes are put for any future conference. Equally important is the involvement of an operator assistant to maintain the quality of audio conferencing call.